Next-generation document management platform built for compliance and AI resistance

In the age of AI and escalating security threats, data protection and security garner a lot of attention. But there is a lesser known and equally at-risk area of the enterprise that attracts less attention: document protection. Enterprises are facing a convergence of risks that make document protection more urgent than ever.

Compliance and board-level risk is rising. Enterprises today are wrestling with an unprecedented regulatory burden, and boards are treating document security as a material, actionable risk. In the EU for example, GDPR enforcement is intensifying. By March 1, 2025, EU regulators issued approximately €5.7 billion in fines across roughly 2,245 cases. In addition to growth in the number of fines, the average cost of a GDPR fine jumped 30% in 2024 to €2.8 million. Organizations that fail to enforce strong compliance frameworks face costs that are 2.7 times higher than maintaining them, through fines, breach fallout, business disruption and lost productivity.

Additionally, new regulations increase compliance burdens. Legislation such as the EU’s NIS2 and DORA regulations and the NERC CIP standard in infrastructure now demand more rigorous cyber-risk preparedness and third-party oversight.

€5.7B
Noncompliance fines issued by EU regulators in 2024
Source: CMS Law
2.7x
Additional cost organizations pay when they fail to enforce strong compliance frameworks, compared to the cost of maintaining frameworks
Source: Help Net Security
83%
Of organizations reported at least one insider leak in 2024
Source: Cybersecurity Insiders
$72B
Expected revenue from quantum computing in 2035, from $4B in 2024
Source: McKinsey

• Finance: EU’s DORA enforces ICT resilience and
  audit-ready documentation
• Critical infrastructure: New NERC CIP standards
  stress encrypted protection of system design docs
• Healthcare: HHS Cybersecurity Performance Goals
  and proposed HIPAA updates call for encryption and
  stronger risk analysis
• Cross-sector: NIS2 and the EU AI Act expand
  reporting, governance and data-residency
  obligations

Finally, board oversight is evolving. In 2024, generative AI, data transformation and rising cyber threats landed on boardroom agendas. And expectation for proactive risk governance continues to rise.

With the rise of compliance challenges globally, at the document-level document threats are intensifying, especially from the newest threat frontier: AI. Despite the benefits, generative AI presents a major security challenge to enterprises, from both AI scraping — when AI systems ingest sensitive documents that were not properly protected — and AI leakage — when employees paste sensitive information unknowingly into AI models. Once inside an AI system, data is irretrievable and often indefensible in court.

Additionally, sensitive documents are increasingly targeted by insiders and malware. Insider-driven leaks are rising, with 83% of organizations reporting at least one leak in 2024, and over 50% of organizations more than six. The sophistication and intensity of malware attacks are also growing: There were 146% more ransomware attacks in 2025 than in 2024, with manufacturing, technology and healthcare being the most-targeted industries. The oil and gas sector saw a spike in ransomware attacks of 900% since 2024.

Finally, quantum computing is moving from development to deployment, which presents an additional challenge to document security. The sector is expected to grow from $4 billion in 2024 to $72 billion in revenue in 2035. Adversaries are harvesting encrypted files today with the intent to decrypt them later. This “harvest now, decrypt later” threat puts enterprises’ intellectual property and sensitive data at risk.

For years, enterprises have relied on data loss prevention (DLP) and information rights management (IRM) to secure sensitive information. But in today’s threat landscape, where AI, quantum and insider risks converge, these legacy approaches leave dangerous gaps in security.

DLP stops at the perimeter and cloud-native vaults don’t close the gap. Traditional DLP tools are designed to detect and block data exfiltration events, but once a document is opened, that protection ends. Sensitive content can be copied, screenshotted or pasted into an AI tool without detection, making DLP ineffective against today’s insider-driven leaks and AI-enabled risks. Meanwhile, cloud-native vaults claim continuous protection but typically rely on storage-level encryption alone, offering no defense once files are in use.

IRM breaks down in real-world workflows, just like many SaaS vendor “policy wrappers” do. IRM solutions attempt to enforce rights by wrapping documents with policy-based restrictions. But they are brittle and intrusive: They often fail when files move across platforms, are shared externally or need to be used offline. Users bypass them for productivity, leaving enterprises exposed. Similarly, vendor-specific controls often collapse when documents leave their native ecosystem — undermining cross-border collaboration and compliance.

Neither DLP, IRM nor cloud-native security vendors were built for AI or quantum. These tools predate the AI revolution and the coming quantum era. They offer no defense against AI scraping, no safeguards against employees pasting sensitive content into LLMs and no ability to withstand “harvest now, decrypt later” quantum attacks. At best, they were built for yesterday’s threats, not today’s or tomorrow’s.

All share the same compliance and governance blind spots. DLP, IRM and most cloud-native vaults operate at the data level, not at the document level. As a result, they can’t enforce jurisdictional residency mandates, continuously align with frameworks like NIST or ISO, or provide board-level visibility into document-specific risks.

Enterprises that continue to rely on DLP, IRM or storage-focused vaults for security are discovering that these traditional tools fail to protect the one thing adversaries target most directly: the document itself.

In response to the converging pressures of compliance, AI and quantum, WTW created Indigo Vault Docs. Tested by over 9,000 professionals internally, Indigo Vault Docs is a document management platform that conforms to zero-trust principles to protect sensitive documents from regulatory exposure, AI vulnerabilities, insider threats and quantum risk, with its always-on encryption — at rest, in transit and in use.

Indigo Vault Docs delivers:

• Risk-aligned compliance by design: Built-in, document-level controls and audit telemetry enforce data residency mandates automatically, with geo-fenced protections and verifiable residency attestations that prove where documents are stored and accessed. This keeps enterprises audit ready across borders and allows chief risk and compliance officers to demonstrate compliance continuously.
• Secure portability and interoperability: Indigo Vault embeds encryption, identity and audit controls into every file, ensuring compliance, sovereignty and security travel with documents across any border or partner. This enables regulated organizations to share and govern data without platform migration or loss of control.
• AI-resistant, zero-trust document vaulting: Every file is encrypted and access-controlled continuously, even when open, shielding against insider misuse, scraping and unauthorized access. Indigo Vault Docs provides AI-proof guardrails, not just encrypted storage, ensuring sensitive content stays protected even in AI-driven workflows.
• Post-quantum cryptography (PQC): Files are protected with U.S. NIST-compliant future-proof cryptography, eliminating the “harvest now, decrypt later” vulnerability. Indigo Vault Docs applies future-proof key rotation, ensuring sensitive data remains secure for decades to come.
• Seamless user experience: Integration within the Microsoft ecosystem ensures protection is embedded, not bolted on, so users remain productive while documents remain secure.

With use cases in compliance, residency, AI and quantum, Indigo Vault Docs delivers unique protection where conventional tools fail.

Challenge: Increasing regulatory burdens and board-level mandates

Solution: CISOs struggle to align document security with board-level risk tolerance and compliance mandates. Regulators now expect continuous proof of control effectiveness, while boards demand assurance that sensitive documents are governed with the same rigor as financial data or operational risk.

Indigo Vault Docs embeds governance directly into document workflows, delivering verifiable compliance attestation that competitors lack. Access controls are enforced consistently at the document level across users, geographies and workflows, while real-time telemetry is automatically mapped to standards such as NIST CSF, ISO 27001 and emerging AI governance frameworks. This enables secure interoperability and makes audits both straightforward and defensible. At the same time, governance teams gain board-ready visibility — quantifying risk reduction, detecting anomalous behavior and presenting compliance evidence that builds trust with executives, regulators and auditors alike.

With Indigo Vault Docs, enterprises move beyond static policies to living, auditable governance, ensuring documents remain compliant and trusted in an era of escalating regulatory scrutiny.

Challenge: Proving and enforcing data residency

Solution: Governments and regulators increasingly require that sensitive data be stored and processed within national borders under frameworks such as GDPR, DORA, HIPAA and MEA localization laws. This creates operational and compliance friction for enterprises relying on global cloud platforms that lack native jurisdiction enforcement and cannot prove compliance in an audit.

Indigo Vault Docs eliminates this risk by providing automatic residency enforcement and auditable attestations that demonstrate where documents are stored and accessed at all times. With built-in data location controls, ready-to-go audit logs, secure portability and attestations mapped to regulatory frameworks, Indigo Vault Docs keeps enterprises compliant and audit ready — capabilities conventional solutions cannot deliver.

Challenge: AI leakage and scraping

Solution: Enterprise data is at risk from LLMs, plugins and embedded AI assistants. Once exposed to an AI model, sensitive data may be irretrievable and indefensible in court.

Indigo Vault Docs goes beyond blocking and containment by embedding AI-resistant protections at the document level:

• AI-invisible zones: Sensitive documents remain encrypted and inaccessible to AI tools, preventing scraping or leakage
• Guardrails for safe AI adoption: Rather than banning AI, Indigo Vault Docs enables enterprises to define human-only access zones, enforce redaction policies and provide audit trails that keep AI use compliant and aligned with governance frameworks

As a result, enterprises can embrace AI productivity while ensuring that sensitive content stays out of AI reach and regulatory obligations remain intact.

Challenge: Harvest now, decrypt later

Solution: Data that must remain confidential for the next few years, such as intellectual property, legal records or health information, is already at risk from adversaries harvesting encrypted files today with the intent to decrypt them once quantum computing matures. This “harvest-now, decrypt-later” tactic creates an invisible but mounting liability that boards and regulators increasingly recognize as a critical compliance issue.

Indigo Vault Docs addresses this challenge with a future-looking security model:

• NIST PQC standards: Files are encrypted using algorithms aligned with the U.S. NIST’s PQC standards, ensuring resilience against emerging quantum capabilities
• Legacy file protection: Sensitive archives can be rewrapped with PQC encryption, eliminating exposure in older, pre-quantum formats
• Board-level compliance: Indigo Vault Docs ties quantum-ready encryption directly to enterprise risk frameworks, giving chief compliance officers and boards the assurance that long-lived data is protected not just today, but against tomorrow’s threats

WTW is a global professional services company providing data-driven solutions in the areas of risk, people and capital. We make organizations more resilient, boost workforce motivation and help clients maximize performance. Indigo Vault Docs is the culmination of WTW’s two centuries of risk management expertise, now extended to the most overlooked risk surface — the document.

We have expertise in:

• Cyberinsurance and risk scoring: WTW helps clients manage and insure against cyber risk. By reducing document vulnerabilities, Indigo Vault Docs directly improves clients’ overall security posture and can help lower cyberinsurance costs.
• Timing market needs: With quantum threats approaching, there is a narrow window for enterprises to future-proof their document security. WTW’s focus is on transforming tomorrow, staying a step ahead of quantum’s impact on your enterprise and delivering solutions that protect you both now and in the future.
• Proven in-house deployment: Indigo Vault Docs has already been implemented by WTW’s own 9,000 professionals, making this a proven solution.

The escalating complexity of regulatory mandates, coupled with rising board-level scrutiny, has made document protection a compliance imperative. Yet conventional approaches leave dangerous gaps in security. Indigo Vault Docs closes those gaps by embedding risk-aligned compliance directly into document-level controls, telemetry and verifiable audit trails, enabling enterprises to continuously demonstrate adherence to frameworks such as NIST CSF, ISO 27001 and AI governance standards.

Indigo Vault Docs also enforces AI-resistant vaulting to prevent leakage, scraping and unauthorized LLM access, while providing post-quantum cryptography that mitigates “harvest-now, decrypt-later” attacks. Combined with secure portability, geo-fenced residency attestations and verifiable compliance evidence, Indigo Vault Docs ensures board-level trust and regulatory readiness for the documents that matter most.

The future of compliance and cyber resilience will not wait. Indigo Vault Docs delivers AI resistance, document residency and governance aligned with tomorrow’s regulations today. Start today with a pilot program tailored to your risk profile.